PREPARATION
Everything you need to prepare for a smooth and successful participation at VIV Africa. Access exhibitor tools, register your team, review build-up and dismantling times, and find practical logistics information for the show.
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EXHIBITOR PORTAL
The Exhibitor Portal is your central hub for preparing your participation at VIV Africa 2026. It serves as the online exhibitor manual and gives you access to the tools and information needed before the show.
Through the portal, you can:
- Order additional services through the webshop, including furniture, audiovisual equipment and electricity
- Access VISIT Connect to manage exhibitor badges and invite customers to visit your booth
- Review stand construction requirements, submission procedures, rules and regulations
- Add and authorize colleagues or stand contractors, so responsibilities can be assigned to the right people within your organization
For questions about access to your account, contact Jaarbeurs Customer Service:
Phone: +31 30 295 2999
Email: service@jaarbeurs.nl
OPENING, BUILD-UP & DISMANTLING TIMES
CONSTRUCTION & DISMANTLING HOURS
Furnishing day for exhibitors
Tuesday 6 October
15:00 to 18:00
Move-out for exhibitors with standard and upgraded stands
Thursday 8 October
17:00 to 18:00
Move-out and dismantling for exhibitors with own stands
Thursday 8 October
18:00 to 22:00
VISITOR OPENING HOURS
7-8 October 2026
10:00 to 17:00
EXHIBITOR OPENING HOURS
7-8 October 2026
08:30 to 17:00
EXHIBITOR BADGES
The main contact person for your participation will automatically be added to the VISIT Connect event platform and will receive an email to activate their account.
Once activated, the main contact can register stand staff through the Team tab by selecting Add staff. When the main contact is also attending the show, they must add themselves as a team member to receive a personal QR code.
Each registered team member will receive a confirmation email containing their QR code. We recommend downloading the VISIT Connect app before arriving at the venue, where you can access your QR code and view your badge preview.
All exhibitors must collect their printed badge at the Exhibitor Registration counter by presenting their personal QR code.
FREIGHT FORWARDING
VIV Africa recommends the following international freight forwarder, selected based on a proven track record in exhibition logistics:
GKL Showfreight B.V.
Location: The Netherlands
Contact: Mr. Ger Kluter
Phone: +31 (0)6 511 907 41
Email: ger.kluter@gklshowfreight.com
Important Notice
BE AWARE OF POTENTIAL SCAM INVOICES
Please remain cautious when receiving invoices, payment requests or other communications related to your participation at VIV Africa. Fraudulent messages may imitate official branding, layouts or contact details.
You may also be contacted by third parties such as FairGuide, ExpoGuide or similar companies claiming to work with VIV, offering inclusion in exhibitor directories or presenting themselves as officially appointed service providers. Unless explicitly confirmed through official VIV Africa communication, these companies are not associated with VIV.
Before signing forms, sharing company details or making any payment, always verify the sender and confirm that the beneficiary and bank details match the official company information below. When in doubt, contact us directly before taking action.
Company name: VNU Exhibitions Europe
Address: Jaarbeursplein, 3521 AL Utrecht, The Netherlands
P.O. Box: 8500, 3503 RM Utrecht, The Netherlands
Bank: ABN AMRO Bank
Bank address: Daalsesingel 51, 3511 SW Utrecht, The Netherlands
Account number: 512 2212 00
IBAN: NL80 ABNA 0512 2212 00
VAT number: NL807501487.B01
Chamber of Commerce: 30149544
ADDITIONAL SERVICES
Supporting your participation beyond the show floor.
